Bonacube helps professional event teams turn an event idea into a production plan people can actually prepare. Plan every stage of the experience. Connect each moment to the space, equipment, people and services it needs. Keep the budget, suppliers, responsibilities and changes tied to the same plan.
So fewer details get lost, fewer problems appear late, and your team reaches implementation knowing what has been decided and what still needs to happen.
Bonacube connects the experience, the resources, the budget, the suppliers and every change in a single plan — so your team can always see the whole event, not just their part of it.
The Event Desk — where the confirmed plan becomes real work your team can prepare.
The concept has been approved. The presentation looks strong. Everyone understands what the event is meant to become.
Then the real planning begins.
The guest journey is developed in one document. The equipment list is built in a spreadsheet. The budget sits in another spreadsheet. Venue notes are added to a shared folder. Supplier quotes arrive by email. Staffing needs are discussed in meetings. Preparation tasks are added to a project tool.
Changes keep coming. And slowly, the event that looked so clear on paper becomes harder to see.
Not because the team is careless. Because the event is being planned in too many different places.
One person understands the experience. Another understands the budget. Another knows the spaces. Another knows the suppliers. Another knows what changed yesterday.
But nobody can easily see the whole event.
That is when details begin to disappear. Costs drift away from the plan. Suppliers work from old information. Preparation gaps are found later than they should be. And the event team spends more time checking documents than improving the event.
Bonacube was created to keep the event together.
A task list can tell someone to prepare the entrance. It does not explain what the entrance experience is meant to be, what resources that moment needs, or whether the approved plan and the current plan are still the same. Bonacube starts with the event itself — the people, the journeys, the stages, the moments — then connects each moment to the production work needed to make it happen.
Now the team has something it can prepare. Not just an idea. Not just a task. A real part of the event plan.
Bonacube begins with the journey. Create a Storyboard for each journey you need to plan — the guest journey, the participant journey, the crew journey, the build-up, the show, the hospitality experience, the breakdown. Divide each journey into stages, then divide each stage into individual steps.
Storyboards, Stages and Steps are the backbone of the event plan. The rest of the app builds from that structure.
Walking through the event moment by moment helps your team find needs that are easy to miss in a flat spreadsheet. It keeps the guest experience at the centre of the production plan — because every operational decision should support something the event is trying to create.
A venue. A room. An entrance. A field of play. A backstage area. A hospitality space.
Furniture. Signs. Scanners. Barriers. Technical equipment. Vehicles. Structures. Tools.
Hosts. Security. Crew. Volunteers. Technicians. Managers. Medical staff.
Catering. Cleaning. Transport. Security. Production. Rental. Technology. Waste services.
Bonacube brings these four parts together. You add them once to the Event Bank, then use them throughout the event plan. Each item can carry its quantity, unit and price. No repeated typing. No different name for the same item in five different files. No budget line with no clear link to the event.
The Event Bank becomes the shared library used by the Storyboard, Script, Budget and Event Desk.
The Event Script is where the event idea becomes practical. Select a step from the Storyboard. Attach the resources it needs. Add the correct amount. Check the price. Confirm the responsible provider. Continue through the event one step at a time. A vague plan becomes detailed. A broad idea becomes work people can understand. And every production choice stays connected to the moment that created it.
This is the living heart of Bonacube. Each line connects an event step to a production resource, quantity and cost.
Most event budgets are maintained separately from the production plan. Someone adds a resource to the plan; someone else adds the cost to a spreadsheet. A quantity changes — the budget is not updated. Bonacube works differently. The Working Budget is built from the production plan. Every resource line carries its quantity and price, and those costs roll into the budget automatically. The budget is not an estimate someone typed into another file. It is the financial view of the actual plan.
Change the plan and the current budget changes with it. Finance can see what was originally planned, what the current plan costs, the difference between the two, the resource that caused the change — and the event step behind the resource.
The event plan will change. That is normal. The problem is not the change — the problem is losing the original plan and no longer knowing how the event reached its current state. Bonacube keeps two views: Planned, the confirmed production plan your team approved, and Live, the current plan as preparation moves forward. The approved baseline stays in place. The live plan changes. Bonacube shows the difference.
You can see what moved, what it did to the budget, who is responsible, what still needs approval — and whether the current plan still reflects the event the team intended to produce.
A production plan can contain hundreds of resources. A long list does not tell you whether they are prepared. Bonacube lets each resource move through a clear status:
Instead of asking every team leader for a separate update, you can see the current state of preparation in one place.
You can see which areas are progressing, which suppliers are still missing, which event steps are ready, which resources need attention — and which decisions are holding up the plan.
A supplier does not need your whole internal production plan. They need the part that belongs to them: what must they supply, where will it be used, when is it needed, which event step does it support, what has been agreed — and what is still open.
Bonacube lets you choose the exact plan lines a supplier or producer needs. Then you share a live Brief. The supplier sees the current items, context and timing. They do not see your internal budget. They can comment on the relevant lines.
The same Brief can move through quoting, confirmation and preparation. When an approved change enters the live plan, the connected information stays current.
No need to create another PDF. No need to send version seven. No need to wonder whether the supplier opened the latest attachment.
One current Brief for the whole supplier relationship — Quote, Confirmation, Checklist. Briefs remain linked to the production plan instead of becoming separate copies.
One shared production plan does not mean everyone needs to see everything. Event leadership needs the full picture. Finance needs costs and changes. Venue teams need spaces, timings and requirements. Staff leads need people and responsibilities. Suppliers need only the items they must provide. Bonacube lets you view the same event plan by Storyboard, Stage, Step, Space, Stuff, Staff, Service, category, individual resource, provider or responsibility — and create a focused document for the person receiving it. Show prices when they need them. Hide prices when they do not.
Costs, changes and the difference between the approved budget and the current plan.
What each space must support — timings, resources and operations linked to each area.
Only the items they must provide, with the context needed to deliver properly.
All three come from the same data. Everyone works from the same event plan. Nobody needs the whole internal plan just to do their part.
A place in the plan. A person responsible. A supplier. A cost. A status. A clear next step.
The most useful information about an event often appears late in the process: the real quantity, the real price, the supplier that worked, the step that needed more people, the operation that should be removed next time. Most of that knowledge disappears — it stays in someone's head, sits in an old spreadsheet, gets discussed in a review meeting and is never used again. Bonacube keeps the learning inside the plan.
After the event, review what really happened.
Starts from the reviewed plan. Proven quantities, prices, providers and steps — not a blank page, not a copied budget nobody fully understands, not the memory of one person.
Re-Planning allows reviewed steps, quantities, prices and providers to become the starting point for the next edition. Saved work — knowledge that grows in value.
The demo opens three real event plans — a marathon, a festival and a B2B conference.
See the full event plan. See progress. See gaps. See what changed.
Know what every stage and step needs. Connect the plan to real resources and responsibilities.
See where costs came from. Track the difference between the approved budget and the current plan.
See what each space must support. Understand the timing, resources and operations linked to each area.
See the people and roles required across the event journey.
Receive a clear, current Brief with the context needed to deliver properly.
Bonacube does not try to manage every part of the event business.
Planning the experience. Defining the production needs. Building the budget. Preparing resources. Working with suppliers. Tracking changes. Turning the approved event idea into a plan people can implement.
For years, I planned and produced live events using the same mix of presentations, spreadsheets, documents, emails and meetings used across the industry. Each tool handled one part. None of them kept the event experience, production resources, costs, suppliers and preparation connected.
The result was familiar: more copying, more checking, more updating, more time spent explaining how one file connected to another.
So I started building Bonacube App. Not as a generic project management tool. Not as another place to write tasks. As a production workspace built around the way live events are actually planned and prepared for smooth implementation and great event delivery.
That is before you count the cost of a missing resource discovered late, a supplier working from old information, a quantity that changed but never reached the budget, a production requirement that was never assigned — or knowledge lost before the next event. One avoided mistake can be worth more than the annual licence.
An active event is an event currently being planned or prepared. Archived events do not count toward the five-event limit.
Personal onboarding, consulting and event-specific advice are not included in the software licence.
Need more than five active events or several account owners? Ask about a Company licence
You have 14 days to test Bonacube. Do not begin by trying to build your whole event. Choose one real journey. Add three event steps. Attach the Space, Stuff, Staff and Services they need. Add quantities and prices. Then see the Production Plan and Working Budget build from the same information. That is the fastest way to understand what Bonacube changes.
Create one journey
Add three steps
Connect the resources
See the plan and budget
Built-in guidance explains what each feature does, why it matters and what to do next. No personal onboarding is required.
Bonacube is the production workspace for live events. It helps event teams plan the event experience, connect every moment to its production needs, build the Working Budget, prepare resources and suppliers, track changes and create the plans needed for implementation.
Bonacube focuses on planning and preparation before the live event begins. It is not a live show control, incident management or event command system.
Bonacube solves a different problem. Project management tools organise tasks and deadlines. Bonacube builds the event production logic: what happens, what each moment needs, what it costs, who supplies it, what has changed. Your team may still use a project management tool for general company tasks and deadlines.
Yes. The Event Bank includes quick setup options for pasting information from a spreadsheet, using a template or copying resources from another event.
No. You choose which lines appear in a supplier or producer Brief. They see the information, context and timing they need without seeing your full internal budget.
The approved plan remains visible as the baseline. The Live plan shows the current state. Bonacube records the difference and updates the connected budget, status, Briefs and change information.
Yes. Archived events do not count toward the five active event limit. Re-Planning lets you review what happened, keep what worked and use the improved plan as the starting point for the next edition.
The plan includes one named account owner. Each active event can include two additional team members.
No personal onboarding is included. Bonacube is self-guided. Instructions inside the app explain what each feature is, why it matters and what to do next. Technical support is included. Consulting and event-specific advice are separate services.
Contact Bonacube about a Company licence for larger event portfolios and organisations that need more account owners.
A place in the plan. A person responsible. A supplier.
A cost. A status. A clear next step.
Bonacube brings those details together — so the event your team approved does not get lost between presentations, spreadsheets, budgets, suppliers and preparation.
Make the Event on Paper Work in Real Life.
€1,997 per year or €197 per month
Up to 5 active events · One named account owner · Two additional team members per event
Unlimited archived events · All features included · Built-in guidance throughout the app
